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How I Work Remotely When I’m The Only Team Member In My Time Zone

A remote employee shares tips for setting boundaries and communicating clearly with colleagues–even if they’re halfway around the world.

How I Work Remotely When I’m The Only Team Member In My Time Zone
[Photo: Flickr user W & J]

I recently had a video call with my company’s director of people. She asked me, “How is it feeling working in your time zone?”

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That might seem like a rather odd question, but the reason why she asked is because right now, I’m the only person in Australia working in a company of 70 odd people spanning 12 different time zones.

Product Research

I shifted roles this year so I don’t do nearly as much product research these days. However, I remember the challenges of remote research well. From brainstorming what we wanted to learn, to designing research questions and methods, to debriefing – it’s all stuff that involves multiple stakeholders –which means a lot of asynchronous chinwagging or early morning video calls in trackies with bed hair.


Related: When Remote Work Backfires, This Is Usually Why 


The cadence of my day would often be dictated by who I was working most closely with. If it was a product designer in Europe, I’d often work 8 a.m. – 2 p.m. and then 6 p.m .– 9 p.m. If it was a product manager in the U.S., I’d work 7 a.m. –4 p.m. I trained myself to be flexible and find new work rhythms.

The fun part? Having time in the middle of the day to go for swims, or meet friends for a bite to eat. Or nap.

Here are some tips I learned while doing research remotely:

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  • Find customers in time zones close to you and use something like Calendly to prevent folks from booking research sessions with you at 2 a.m. Calendly is super smooth for scheduling research calls with customers.
  • Master the art of asynchronous communication with your product people. This means writing reports carefully and with clarity, and being extra disciplined with sharing as much context as possible. Modern communication tools like Slack often stop us from doing this. Write it all down. Use pictures. Share recordings. Use TL;DRs if you have to. I love Dropbox Paper for asynchronous communication.
  • Shorten the feedback loop by knowing your colleagues’ schedules. If I dropped off customer insights to the team at 8 a.m. Sydney time, it might not be read until 11 p.m. that night. Two hours earlier and it’s straight onto the product agenda.

Product Marketing

The Buffer marketing team is one of the most distributed teams in the company. Right now we’re spread across Australia, Singapore, the U.K. and North America. Fortunately, we’ve started to gather at least once a year to brainstorm, bond, and wear the same socks together.

As a product marketer, my job is to communicate the value of Buffer to current and future customers. I’m a firm believer that this can (and should) be done remotely. I’m working on a few meaty projects, and being remote and in a “quiet” time zone offers great headspace for deeper work.

Our engineers have a dedicated day for deep work, we call it “Deep Work Wednesdays.” Well… I have this most days!

Product marketing is also collaborative. I jam on email newsletter drafts, organize product launches and messaging, and delve into the occasional bits of product research. I do miss the regular interactions that some other folks get in their time zone, which is why our semi-regular gatherings are so energizing.

For the most part, I really enjoy collaborating on product marketing via our asynchronous channels. Our Discourse chat forum is one of them.

Being remote also means that I can help with our customer onboarding coverage and learn more about our customers around the world. When the rest of the onboarding team is offline or asleep, I can hop into our support inbox and chat with prospective customers, help answer their questions, and discover what motivates people to use our products and where we can improve.

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Related: My 400-Person Company Has A Great Work Culture, And We All Work Remotely


It wasn’t all smooth sailing to start with. Working at Buffer was my first fully remote job. I occasionally worked from home in previous roles, but I’d always have colleagues in an office nearby. Switching to a fully remote set-up definitely took some time to get used to.

When I was starting out, I would jump online at crazy times just trying to be around when others were online. I’d spend hours crafting emails and messages to make sure I was communicating with clarity. I’d fumble around with the variety of communication tools at my disposal. I’d constantly check my phone for work notifications. Getting better at these things take practice!


Related: How These Remote Workers Convinced Their Bosses And Clients That They Can Work From Anywhere 


Here are a couple of other things I’d tell myself if I were  to travel back in time two years to when I started working remotely:

  • Set work boundaries. You don’t need to be online all the time.
  • Unsure about which tool to use to communicate with someone? Just ask them what they prefer! And don’t worry about it too much – the message is more important than the medium.
  • It’s great to be mindful of other peoples’ schedules. Don’t let that prevent you from sharing important information. Remote workers tend to be good at managing notifications and you will be too, eventually!
  • Get out of the house. Seeing other people is good. So is exercise.
  • Building healthy work habits takes time and practice. Don’t be afraid of ups and downs in your energy, it happens to everyone – remote or otherwise.

A version of this article originally appeared on Buffer and is adapted with permission.