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I Have To Share A Hotel Room With My Boss On A Business Trip

Work-life balance pretty much goes out the window when you’re brushing your teeth next to your boss.

I Have To Share A Hotel Room With My Boss On A Business Trip
[Photo: Flickr user Caitlin Childs]

It’s hard to keep work and your personal life separate when you have to sleep a few feet from your boss.

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Career expert Alison Green (aka Ask A Manager) helps a reader deal with this awkward situation.

I took a new position (event planner) earlier this year and relocated from across the country. During my interview, my boss mentioned we had one international event for 2016. No big deal. Now, she has booked a second international event and is on track to book a third in 2016. Planning an international event is incredibly challenging and time consuming. I also wasn’t aware I would be traveling this much for work and traveling outside of my comfort zone. I moved here to work here–not in Europe.

My issue is that my boss told me we would be sharing a room internationally for five days in February to do a wedding. I find this totally inappropriate and invasive of my privacy and space. If I am being required to travel internationally for work, I should at least have private accommodations. I am an adult–there isn’t a reason I need to sleep in a room with another adult, especially when the client is paying for our accommodation. When I expressed concern, my boss said, “Well, sister, it isn’t up to you.” The client signs a contract stating they will cover those costs . . . and these are high-end events with very large budgets.

I’m concerned about traveling and now concerned that every time we travel we will be sleeping together and I am feeling helpless. I want to have an adult conversation about this by also not come off as demanding. Please help.

So, there are some industries where adults share rooms on business travel—academia and some nonprofits, for example. There are other fields where it would be totally unheard of and ridiculous. I don’t know which is true for event planning, but I’d guess it’s not typical. (Any event planners want to confirm that?)

I’d say this: “As you probably gathered, I was surprised to learn that we’d be sharing a room in Europe, and I want to make sure that my expectations are in sync with reality going forward! Is this typically how we’ll do rooms when we travel, or is this an unusual circumstance?” It’s possible that you’ll hear that this one is unusual for some reason (maybe the wedding is already over budget, or who knows what). Or you might hear that yes, this is how it will always be.

If the latter, then you can decide if it’s a deal-breaker for you, or something you’re willing to deal with even though you don’t like it.

While you’re at it, do you want to get more clarity on the international travel aspect of the job, too? It doesn’t sound to me like she misled you about that (saying in your interview that she had one international event for 2016 isn’t the same as saying, “and that’s the only international event I expect to book”). But if it’s really out of sync with what you want to be doing, it would be good to find out now how much international work you can expect to be doing, so you can decide if you’re up for that or not.

And lastly . . . totally aside from the issue of sleeping arrangements, what’s up with your boss’s dismissive and kind of rude response when you raised the accommodations issue earlier? If that was a one-off, then fine—but if it’s typical of how she talks to you, that would concern me.

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This article originally appeared on Ask A Manager and is reprinted with permission.

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