Six Simple Ways to Prepare for a Meeting: It’s All About Them

You can never be too prepared going into a meeting and you might as well not go at all if you aren’t going to take the time to prepare.

You can never be too prepared going into a meeting and you
might as well not go at all if you aren’t going to take the time to
prepare. I have a meeting with a
potential client for an important keynote speech in late January. I can do this speech and present myself
blind-folded, with my hands tied behind my back, but so can most speakers. What I do differently is prepare
specifically for the people I am meeting–something you can do whether you are
a speaker, in sales, a consultant or looking for a job.


Here are six ways to be better prepared before the meeting:

  • Confirm the date, time, location and who will be
    in the meeting with your point of contact. Do this a few days before the meeting.
    You look disorganized and as if you don’t care if you wait until you are
    getting ready to leave the house an hour before the meeting.
  • Google the map and directions at least a day
    prior. Be sure you know what time
    you need to leave and get to the meeting a few minutes early. Get online and look up traffic problems and construction prior to leaving.
  • Pack everything you need to take with you or at
    least have a list to use before you leave to make sure you have all you need. Again, don’t wait until the last
    minute. Do it the night before if it is a morning meeting or first thing in the
    morning if it is an afternoon meeting.
  • Research the company and everyone who will be in
    attendance, including the executive assistant, on Google, Twitter, Facebook and
    LinkedIn. Give yourself a good
    hour or more to do this and do it a few days in advance if you have the luxury of that time. This will give you time to think about
    what you need to do and say–and if you need to contact someone else, maybe a
    mutual acquaintance, for more information.
  • Watch the news or scan the headlines before you
    leave for the meeting to see if there is anything happening in the world that
    relates to you, your meeting, their company or the people you are meeting with. If there is, you will appear sharp and
    on top of things in the meeting.
  • Most importantly, ask yourself these three

    1. What is your purpose for going to this meeting? Be clear in your own mind why
      you are going into this meeting. If something else comes of it, great, but have
      a good idea of why you are doing this in the first place. For me? I want this speech.
    2. Who can give you what you want or need to achieve your meeting goal? Try to find out before
      hand which one in the meeting is making the final decision. It’s the executive
      assistant who found me and wants me to do the speech but it is the C-level
      executives in the meeting who will make the final decision.
    3. What’s in it for them? Make sure your presentation or sales pitch answers this
      question–what’s in it for them–more profit, makes the decision maker look
      better, etc. What is the decision
      maker’s goal? The speech I am
      pitching is for a sales conference so I need to explain how my presentation
      will ultimately increase sales for the company.

This is a simple list you can follow for any meeting, even a
networking event. Best of all, the more you do it, the more it becomes a habit. A good

You can prepare for a meeting with Dayna (or hire Dayna for a speech) by following her on Twitter @daynasteele or visiting her website at


About the author CEO Dayna Steele is a success author, business speaker, and occasional golfer. Dayna spent years working with the greatest rock stars in the world