Drivers Health Screening

The Health and Safety at Work etc., Act 1974 requires UCL to ensure,
so far as is reasonably practicable, the health and safety of all
employees while at work, and to ensure that other people are not put at
risk by any work related activities.

The Occupational
Health Service (OHS) provides baseline (pre- employment / assignment),
and appropriate subsequent health screening for all staff members who
drive on behalf of UCL.

The term "Manager" will be used in
reference to the nominated UCL staff member responsible the health and
safety of employees who drive on behalf UCL; "Driver" will be used in
reference to employees who are required to drive for UCL

Manager’s Responsibilities:

• Ensure that drivers are identified and referred as appropriate to the OHS for screening
• Ensure
  that drivers are aware of the need for re-referral to the OHS for
  supplementary screening should there be any changes in their health
  status
• Ensure that referrals are made prior to any driving duties being undertaken

Process

Baseline Health Screening

Pre-Employment Health Screening

Please see http://www.ucl.ac.uk/hr/occ_health/what_do_we_do/pre_employment.php for further information regarding the pre-employment health screening process.

Pre-Assignment Health Screening

For staff already employed by UCL who are now required to drive on behalf of UCL.
The Manager will complete and return a driver health screening referral
form to the OHS. On receipt of a referral form, the OHS will contact
the Manager / Driver to offer an appointment with an occupational
health nurse adviser (OHA)

Subsequent Health Screening

Routine reassessment

The
OHS will contact the driver by letter when routine screening is next
due. The OHS will make 3 attempts to contact the driver and if
unsuccessful, the Manager will be informed of the lack of response.

Health Screening following Changes in the Driver’s Health

The Manager must provide the Driver(s) with a "Supplementary Screening Questionnaire" if:

• the Driver identifies that they have had a change to their health status since their last driver health screen
• following
  a period of sickness absence; excluding absence for minor self-limiting
  health complaints such as headaches, colds, flu, etc.,

The Driver must return the completed questionnaire directly to the OHS.

An
outcome report will be issued to the Manager indicating if the Driver
remains "fit to drive" or if further screening is needed before an
opinion on fitness can be given.

Reports

The OHS report will generally advise on the:

• Outcome of assessment and requirements for further assessment
• Recommended adjustments to work, if appropriate
• Timing of recall for next health assessment

Service Standards

Appointments for pre-placement assessments are offered within five working days of receiving a referral form.

Appointments
for routine follow-up health screening are offered within tem working
days of the Driver making contact with the OHS.

Appointments
for health screening changes in a Driver’s health, if needed, are
offered within five working days of receiving a completed
"Supplementary Screening Questionnaire".

An outcome report is
sent to the Manager and copied to the Finance Division (with Driver’s
consent) within 2 working days of assessment. If necessary, an
immediate verbal report can be provided.

Downloads

Driver Health Screening Referral Form

Supplementary Health Questionnaire

Download "Safe Driving Guidelines for People Driving on Behalf of UCL"