4 odd yet effective ways the smartest people prioritize their days http://www.fastcompany.com/3034930/4-odd-yet-effective-ways-to-prioritize-better by @vivian_giang via @FastCompany

4 Odd Yet Effective Ways The Smartest People Prioritize Their Days

You've tried everything to organize your priorities better, and still end up scattered. Try these outside-the-box ideas for sorting your day.

The hardest part is getting started.

When there’s a long list that needs tackling every day, the hardest part is tackling what needs to be done first. You may feel intimidated to start your next big project or pull your colleague aside for an awkward, but much-needed confrontation.

And prioritizing isn’t getting any easier. In his book Present Shock, Douglas Rushkoff blames this modern-day condition on our "continuous, always-on ‘now’" world which has made us lose our sense of direction.

Successful people know that planning, organizing, and protecting your time is no easy feat, but if you don’t have your priorities straight, who will? Below are four unconventional methods that keep the brightest minds focus on exactly what they need to:

1. Think About Death

Reflecting on death might not be what comes to mind when you want to tackle your to-do list, but studies find it helps you re-prioritize your goals and values. Buddhist teachings encourage reflections of death with the idea that a better understanding of mortality also helps us better understand our purpose in life.

Steve Jobs believed thinking about death helped him make better decisions. In his famous 2005 commencement speech at Stanford University, Jobs said that he looked in the mirror every morning and asked himself, "If today were the last day of my life, would I want to do what I am about to do today?" If the answer was "no" for too many consecutive days, Jobs knew something needed to change. He told the graduates that year:

"Remembering that I'll be dead soon is the most important tool I've ever encountered to help me make the big choices in life. Because almost everything—all external expectations, all pride, all fear of embarrassment or failure—these things just fall away in the face of death, leaving only what is truly important. Remembering that you are going to die is the best way I know to avoid the trap of thinking you have something to lose. You are already naked. There is no reason not to follow your heart."

In 2012, artist Candy Chang gave a TED talk titled "Before I die, I want to…" where she explains how easy it is to get caught up in the day-to-day and thinking about death is a way to bring busy people back to clarity.

2. Wear The Same Clothes Every Day

When you downsize your closet, you also cut down on the number of choices you have to make every day, which means you can now focus on what’s most important: your priorities.

Plenty of CEOs adopt this "uniform" strategy. Steve Jobs wore the same jeans and black turtleneck day in and day out. Oracle’s Larry Ellison also preferred black turtlenecks, but often wore them underneath fashionable slim jackets. Amazon’s Jeff Bezos sticks to khakis, blue shirts, and sometimes a dark jacket. A spokesperson for the company once said: "[Bezos would] rather spend his time figuring out how to cut prices for customers than figuring out what to wear each day."

Leo Widrich, cofounder of Buffer, despises these daily decisions so much, he wears the same clothes every day (he owns five white T-shirts and two pairs of pants) and also eats the same dinner six times a week. Widrich believes that the fewer decisions he has to make, the better his decisions will be.

In an interview with Michael Lewis for Vanity Fair, President Barack Obama agrees with Widrich’s way of life: "I don’t want to make decisions about what I’m eating or wearing. Because I have too many other decisions to make. You need to focus your decision-making energy. You can’t be going through the day distracted by trivia."

3. Know The Difference Between Urgent And Important

Like Rushkoff, Dwight D. Eisenhower knew how easy it is to lose track of goals if the importance of tasks are confusing. To differentiate between "urgent" and "important" tasks, the 34th President of the United States broke the two into very basic distinctions:

  1. An urgent task requires immediate attention and is often performed in a hurried, reactive mode. An example of an urgent task is calming the baby or attending a meeting.
  2. An important task contributes to long-term values and goals and is performed in a responsive mode that leads to new opportunities. An example of an important task is planning the company’s next relationship-building mixer. Important tasks can sometimes also be urgent, but often are not.

Author Stephen Covey popularized Eisenhower’s Decision Principle in his book, The 7 Habits of Highly Effective People.

4. Make An "Avoid At All Cost" List

Warren Buffett knows that you can’t be amazing if you focus on everything you’re interested in at once. This is exactly why, to keep his focus laser sharp, Buffett advises making a list of the top 25 things you want to accomplish in the next few years. From this list, pick the top five that are most important to you.

Now you have two lists and Buffett suggests you "avoid at all cost" the longer one. According to the business magnate, adding your second most important items into your focus only prevents big things from happening.

Whether it’s reflecting on mortality or getting rid of your wardrobe, the smartest people know that there’s never more time in the day—only better ways to manage your time through prioritizing. And if you’ve tried it all and still get sidetracked from what’s really important, it’s time to learn the most simple, yet effective way you can prioritize: Start saying no.

[Woman looking in mirror: Everett Collection via Shutterstock]

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  • susancavanaugh

    I"m all for lists and thinking about what is important, but wearing the same clothes everyday...really. It was interesting that this step made your top 4 and more interesting is the point was squarely focused on men. You did not have any women in your list of successful people who took on this philosophy. I think a better way to phrase this step would be to streamline or simplify the "non-urgent or non-important" hierarchy of needs in your life. I highly doubt that any successful, smart women would wear the same clothes everyday. I challenge you to write this article from a more balanced viewpoint of a including more support from both men and WOMEN.

  • Gretchen Powers

    I always roll eyes at this wear the same thing idea, too. I mean...do people REALLY spend that much time figuring out what to wear each day? I have no plan and it takes literally seconds for me. Most of my wardrobe is black or grey with bold colors. I either wear all black/grey or black/grey with one of the bolds. SOmetimes a bright scarf or big necklace and I'm done. Maybe this is what they mean. But literally the same thign each day? No.

  • That's what happens when you live in a society where women are considered little more than eye candy - they can't imagine actually not being such.

  • Stephanie Slaton

    It is not literally the same clothes, like people are running around smelly -- it is the same items in their wardrobe so they do not have to spend time deciding about what to wear. This is a VERY common strategy from efficiency experts, and for people who have trouble with simple decisions. Streamline your wardrobe, lay out clothes the night before -- often for women this is a small set of interchangeable pieces that combine to make many outfits. A pair of pants, a skirt, several different shirts, a jacket, and dress. Many women have enough items in their closet to have a different outfit for weeks and it can cause anxiety, and a waste of time in the morning. I know I have skipped breakfast too many times by changing my mind about what to wear. Smart women know how to use strategies of successful people that work.

  • While it is not the same clothes everyday - I have simplified my wardrobe and have a standard "uniform" I wear of pants, jacket, simple top and either statement earrings or a statement necklace.

  • shahlo

    Well, as a woman myself, I did not take this literally, but more as a general idea of 'simplify' (not just your wardrobe/anything that you deem not as important) - which is what you stated.

    As I see it, there are many ways you can play with the idea to fit it into your lifestyle/values/interests etc. It does not necessarily have to be the same cut/color items every single day, especially if the idea is ridiculous to you. I think even if you prefer to have a wide variety of clothes, just having them in an organized state can make a huge difference.

    I've been experimenting with limiting my clothes and food choices for a while now - it does simplify my existence in a positive way.

    Now I'm tempted to look up if there are any women who 'literally' do/did this. I know a few bloggers have, although I'm not sure if they would fit your definition of 'successful' people.

  • Andrea Zittel, an artist wore the same clothes everyday for six months and then would change. She calls herself an Efficiency Expert. http://www.andrearosengallery.com/exhibitions/2004_1_andrea-zittel

    Also, Ray of Charles and Ray Eames, wore an outfit throughout her life of a full skirt, square neck jumper and white blouses. There was some variation, but she had a recognizable standard look.

    I'm sure there are others, from Pippi Longstocking to Janelle Monae.

  • roy

    #1 is easy as the typical mid-life crisis starts to set in. #2 is liberating. #3 is challenging as my urgent and important seem to be more defined by clients than myself. #4 is a constant work in process.

  • roy

    #1 is easy as the typical mid-life crisis starts to set in. #2 is liberating. #3 is challenging as my urgent and important seem to be more defined by clients than myself. #4 is a constant work in process.

  • allenspicer

    "An example of an urgent task is calming the baby or attending a meeting." - No thanks! Meetings are where productivity goes to die.

  • Tom Peterson

    Wear the same clothes ever day. Military uniforms have many, many hidden advantages, i.e. "We do more before nine a.m. than most people do all day." (The recruiting slogan for the US Army in the 80's.) And, it is true.