10 Time-Tracking Apps That Will Make You More Productive In 2014

The new year is here. Don't waste it. Track it, and make your time work for you.

My favorite tools to keep track of my time are, honestly, pen and paper. What I lose in snazziness, I make up for in flexibility. I don’t have to turn on my computer or phone, which means I’m better about recording "off" hours. Since I’m not beholden to a spreadsheet or categories, I can describe my time however I want.

However, in this age of apps, many people want something a little more fancy. Lots of businesses need to keep track of employee time, and so the time-tracking product category is pretty crowded. What I like about the 10 apps in this post is that they can also help you monitor aspects of your personal time, so you don’t lose days to web surfing and TV—unless that’s what you really want to do.

1. Toggl

With this app, you say what you’re doing, start the timer, and stop it when you’re done. You can code things as personal if you’d like, and create charts of what’s consuming your time. The basic version is free, and full features are $5 a month. Apple, Android, and Desktop.

2. RescueTime

Running in the background on your computer or mobile device, the free version of RescueTime tracks minutes spent on various sites or applications. This is most useful if you think you have a bad email or Facebook habit, and would like to get it under control. The premium version ($9/month) lets you track time away from the computer, too, and block distracting websites after a desired amount of time. Apple, Android, and Desktop.

3. ATracker

This free app lets you track your whole life by tapping on your phone to start or stop each activity. It then produces reports on your day. The clean and uncluttered design is a nice plus, too. Apple only.

4. Eternity

Structured to remind you about work-life balance, Eternity divides time broadly into work, sleep, and play categories. Play is good! $9.99 in iTunes. Apple only.

5. Now Then

This app features personal categories such as shopping, entertainment, and travel, and lets you break work into its subcategories as well (administration, meetings). $2.99 in iTunes.

6. TIME Planner

This free app combines scheduling and time tracking features for both work and personal activities. You can schedule a bike ride at 1 p.m., then be reminded to do it, then say if you’ve actually done it—all to keep yourself on track. Apple only.

7. My Minutes

This free app focuses on goal setting. You aim to work out for 30 minutes, or spend "at most" 45 minutes on email. The app gives you a nudge when you’re out of time, or a virtual pat on the back when you hit your goals. Apple and Android.

8. Fanurio

While primarily aimed at freelancers billing time to multiple projects (it creates invoices and expense reports—hence the price), Fanurio also lets you classify activities as non-billable, which much of our personal time turns out to be. This app nudges you to record time if you haven’t in a while. $59 for a license with free technical support for a year. Primarily for desktop (Mac OS + Windows + Linux).

9. Timely

Schedule your life, then log it. Primarily aimed at work time (you can bill time as you’re logging it), the interface is simple enough that you could create personal projects too. One user with unlimited projects is $10/month. Desktop or Apple devices.

10. Timesheet

This free app lets you use voice commands, track and bill work hours, and record off-work hours too. Android only.

What time-tracking apps do you use and recommend?

[Image: Flickr user Brian Suda]

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147 Comments

  • Cosmin

    Besides the fact that allows you to track the time spent on your task, Paymo (http://www.paymoapp.com) also allows you to issue invoices to your clients; there's no need for a separate invoicing application. Pretty cool :)

  • John

    I use TimeCamp (https://www.timecamp.com) for my freelance jobs and I find it really great tool. I can use it on my computer and on my iPhone when I'm out of office, so I track time all the time I need. Love it for accurate billing.

  • Mike

    I use BizViz Auto available on Android (https://play.google.com/store/apps/details?id=com.MikeTheAndroidFarmer.BizVizAuto). This app. is truly automatic, you put in your location once, and then via GPS it automatically tracks when you enter or leave the location.

    I have it setup so that my phone vibrates when I enter or leave work. When I start walking into the office I feel it vibrate and it’s like I automatically punched in, and the same when I leave. The only time I have to actually start the app. is at the end of the week when I email myself a csv file containing my hours that I copy directly into my timecard. Give it a try.

  • Hans de Jong

    Good post. I use Saus (https://saus.us). A new tool for time tracking, that is very easy to use! It has some cool features, like a week-dashboard that makes it easy to spot gaps in your logs!

  • I have been using Gleeo Time (Android) for some time now and I think it is wonderful! You preset the categories and can easily switch from one to another.

  • I use Timeneye, for a freelance like me it's really lifesaving, especially when I need to send a time resume to my clients at the end of the month.

  • j.crutchward

    Hi Laura, as Giovanni wrote Timeneye is great. I've been using it for a year now and I absolutely love the Basecamp integration!

  • Giovanni Lepori

    Thank you for the article. I've recently tried a new time tracking software: Timeneye (https://www.timeneye.com). It's great as, after using it after a little while, it automatically tracks time for you.

  • Otto Katz

    I use Litt from satorilight.com - it combines time tracking and outliner functionality. Good for my projects and tasks. But it is OS X only.

  • admin

    Great review. Personally, I think (attainr.com) is favorable as it's very effortless.

  • gijsbroek

    Great review. I used many of them, but I'm currently sticking to WorkTix (www.worktix.com). It makes nice reports, measures productivity and logs window captions, so I can see what I actually did :).

  • gabrielle.herbert

    Hi Laura, thanks for the article. Your mix of tools worth more than most of the productivity tops I’m used to.However, do you really manage to increase your productivity using 12 different apps? I used to switch between apps before; and I was wasting too much time. When you have to update your calendar app after taking an important note on a note-taking app, just before updating your to-do list app, etc… Now I prefer using an all-in-one app it’s called Beesy. It’s based on a fast and smart note-taking feature that consolidates your info and gives you meaning by integrating the app in your business routine. Gabi